TERMS AND CONDITIONS

The following terms and conditions are incorporated together in conjunction with the client booking form. Hereinafter Minterne shall be referred to as ‘ The venue ‘

1. Booking and Payment Schedule

An initial deposit of 50% of the overall cost will be required at the time of booking the venue. This deposit payment is non-refundable in any situation. A booking is deemed unconfirmed until the completed client booking form and signed terms and conditions are received by the venue along with the necessary initial deposit payment.

A secondary payment of the outstanding 50% of the overall cost will be required one month prior to the event with the cost of any last minute ancillary items supplied by the venue being payable 14 days following the event.

Payment by credit card is not possible.

2. Cancellation

Cancellation may be made by the venue if the provisional booking is not confirmed by the return of a signed copy of the client booking form and terms and conditions along with the necessary deposit payment within seven days of the provisional booking being made

The venue retains the right to cancel the booking without further consultation to the client if payments are not received at the due times. Similarly the venue retains the right to charge interest at a rate of 3% per month or part thereof on any part of the booking fee that remains unpaid beyond the due date.

The venue retains the right to cancel the booking by giving written notice if the client breaches the terms and conditions or goes into liquidation, becomes bankrupt or has a receiver appointed

The venue retains the right to cancel any booking without any liability on its part in the event of any damage or destruction of its premises by fire or any other causes, strikes, walk-outs or industrial unrest or any other cause beyond the control of the venue

Cancellation by the client of any event must be made in writing and charges shall be incurred as;

Between initial booking and 6 months of the event taking place – No refund of the initial deposit payment
Between 6 months and 3 months of the event taking place- Loss of the initial deposit plus an additional £500.00 plus VAT
Less than 3 months of the event taking place – Loss of the initial deposit plus an additional £1,000.00 plus VAT

The venue recommends the client takes out relevant cancellation insurance

3. General

The client shall be responsible for any losses or damage caused to the venue and its contents by themselves or any of their guests or suppliers whether wilfully or negligently and shall be liable for the cost of repair and any replacement.

The venue recommends the client take out public liability insurance and insurance against third party liabilities

The venue accepts no responsibility for the property of its client and their guests / suppliers including cars and the contents thereof parked on the premises, clothing or goods deposited at the cloakroom or any other items brought into the venue. Such items are brought entirely at the owner’s risk.

The client shall be responsible for the good conduct of all guests at the event and shall ensure that nothing shall be done which may constitute a breach of the law or in any way cause a nuisance. In such circumstances, the venue reserves the right to exclude any person from the premises

The venue cannot accept any liability for any loss, damage, death, injury or consequential losses arising out of acts or omissions caused by the client, visitors, guests or contractors before, during or after the event.

The number of guests attending the event must be given to the venue seven days prior to the event taking place. This number should not exceed the maximum capacity stated by the venue.

The venue does not permit any food or drink to be brought onto the premises that is not provided directly by one of the venues approved caterers.

The owners reserve the right to lock the main house once the wedding party has entered the marquee; for security reasons, access to the ensuite rooms in the house will be by prior arrangement with the owners.

The venue reserves the right to judge acceptable levels of noise and may impose the use of a sound limitor be connected to any amplified music.

The venue only permits firework displays that are agreed in advance of the event taking place. A charge will be made by the venue to cover livestock removal and displays must be concluded by 10.30pm.

The venue does not permit smoking in any part of the house. Smoking is permitted in the gardens only.

Statutory and regulatory requirements in respect of fire, licensing, entertainment, health, hygiene and safety must be observed by the client and their guests. The venue reserves the right to terminate any event where there is a breach of these requirements without incurring any liability in respect of such termination.

All contractors used directly by the client shall carry all necessary insurances. Clients should ensure that contractors are made responsible for complying with all Health and Safety requirements to ensure the safety of themselves, guests and others.

All electrical equipment brought into the venue should carry a necessary electrical certificate

Press releases or any other material issued to the media must be by prior written consent of the venue

The throwing of confetti is only permitted within the house itself

The sale of alcohol and all music must cease by 11.30pm and guests must depart by midnight.

Any guests staying overnight on the night of the event are respectfully requested to vacate the house by 11.00am the following morning

All personal items, flowers, presents etc must be removed from the venue by 11.00am the following morning.